Printing needs for the future and current business
Purchasing copiers, printers, and MFPs outright is another avenue to acquire the equipment your business needs. Buying provides long-term ownership and control over the assets.
Purchase costs upfront - $200 to $20,000.
Aside from leasing, you can also purchase copiers, MFPs, and printers directly. The assets are owned and controlled for a long time when you buy.
Key considerations when buying a new copier or multifunction printer:
A tight lease agreement protects the lessee by spelling out clear terms, costs, and conditions. Don't hesitate to negotiate where possible to get the best deal.
Upgrade your model during the term
Make initial payments and sign the lease contract
The following are typical steps for leasing a copier or multifunction device:
Choose the Right Business for Your Business
Paper capacity - Input and output trays able to hold 500-3,000+ sheets
Important Lease Considerations
Request quotes from at least two authorized dealers
For sporadic needs, short-term rentals provide access to equipment without a major investment. Rental costs are generally deductible as a business operating expense as well.
Service guarantees for response time and uptime
Compare warranties between models and makes
With a copier or MFP lease, it's important to examine:
Select provider and negotiate final agreement
Get quotes from 2-3 authorized dealers at minimum
End-of-lease terms - Buy, trade-in, return? What are the costs?
Cash Flow: Leasing provides predictable payments, while buying can impact cash flow due to large initial payments.
One cost-effective option is leasing copiers instead of purchasing them outright. Leasing spreads costs over time, includes maintenance, and allows for easy upgrades.
Research and partner with reputable copier suppliers or leasing companies known for offering high-quality, reliable copiers.
The best choice depends on your specific requirements. Evaluate factors like budget, usage volume, and desired features to determine if leasing, purchasing, or renting is ideal.
Leasing offers benefits like lower upfront costs, maintenance included, flexible terms, and easy equipment upgrades.
Compare lease offers from different providers, negotiate terms, and consider refurbished or lower-volume models for affordability.
Ensure the lease aligns with your business needs, choose the right leasing company, and maintain the copier properly to maximize its utility.
Leasing provides budget flexibility, access to advanced technology, tax advantages, and eliminates the hassle of equipment disposal.
Assess your usage, budget, and service requirements. Read lease terms carefully, negotiate when possible, and choose a reputable leasing company.
Opt for a fair market value lease, consider energy-efficient models, negotiate service agreements, and assess your true copier needs to save costs.