Buy Copiers and Printers Directly
If you only need equipment for a short period of time, such as a few weeks or months, renting may be a better option than leasing or buying. Copier rentals are available on a monthly basis with flexible terms.
Purchasing equipment can be advantageous for businesses that have a steady demand for printing. It is important to have the money upfront.
Keep firmware and drivers updated
Tax advantages from depreciating purchases
Rental fees include service and supplies
These steps will help you make an informed decision about the best copier or MFP to suit your needs.
Short-Term Copier and MFP Rentals
Considerations to make when purchasing a new multifunction printer or copier:
Pages per Minute (PPM) is the measurement of print and copy speed.
Taxes, insurance and other costs.
Security features: Authentication, encryption of data, and hard drive overwrite
Customization and maintenance are fully controlled
Sign lease contract and make any initial payments
Lease payments may include service and supplies. Confirm the coverage.
Cash Flow - Leasing offers predictable payments; buying may impact cash flow with large initial payment
Potential tax advantages depending on lease structure
Some of the key differences between copier/printer leasing versus buying include:
Included in the price is delivery, installation and training of equipment
Take on a special project, or handle an overflow of work
No need to tie up large amounts of capital
One cost-effective option is leasing copiers instead of purchasing them outright. Leasing spreads costs over time, includes maintenance, and allows for easy upgrades.
Research and partner with reputable copier suppliers or leasing companies known for offering high-quality, reliable copiers.
The best choice depends on your specific requirements. Evaluate factors like budget, usage volume, and desired features to determine if leasing, purchasing, or renting is ideal.
Leasing offers benefits like lower upfront costs, maintenance included, flexible terms, and easy equipment upgrades.
Compare lease offers from different providers, negotiate terms, and consider refurbished or lower-volume models for affordability.
Ensure the lease aligns with your business needs, choose the right leasing company, and maintain the copier properly to maximize its utility.
Leasing provides budget flexibility, access to advanced technology, tax advantages, and eliminates the hassle of equipment disposal.
Assess your usage, budget, and service requirements. Read lease terms carefully, negotiate when possible, and choose a reputable leasing company.
Opt for a fair market value lease, consider energy-efficient models, negotiate service agreements, and assess your true copier needs to save costs.