Steps to Lease a Copier or Printer
No long term commitment required
Project and add up all costs over a 3-5 year period for both buying and leasing to derive the total cost of ownership. This provides an apples-to-apples comparison of the two alternatives over an equivalent term.
Customer reviews and ratings are available online.
The Right Choice for Your Business
Leases allow for easier upgrades; purchasing makes upgrades more complicated and expensive
Lease structure can have tax benefits
Monthly Duty Cycle - Total recommended monthly print volume
Purchasing Copiers and Printers Outright
Many companies have found leasing to be a very popular option. Leases are based on a fixed monthly payment that covers the use of equipment for a specified period, such as 3 to 5 years. You can either return the equipment at the end of your lease or buy it.
Copiers and MFPs today can provide reliable service in busy office environments for up to 3-5 years.
Cleaning the scanning glass and rollers is recommended on a regular basis.
Reduce costs for short-term needs
Replace consumables such as toner and drums on a regular basis
Purchases with lower upfront costs
Leasing Copiers and MFPs
Evaluate printing/copying needs and requirements
When leasing a MFP or copier, you should consider:
Test equipment before purchasing.
Current and future business printing needs
Leasing is less expensive upfront than buying, but you must pay the entire price upfront.
One cost-effective option is leasing copiers instead of purchasing them outright. Leasing spreads costs over time, includes maintenance, and allows for easy upgrades.
Research and partner with reputable copier suppliers or leasing companies known for offering high-quality, reliable copiers.
The best choice depends on your specific requirements. Evaluate factors like budget, usage volume, and desired features to determine if leasing, purchasing, or renting is ideal.
Leasing offers benefits like lower upfront costs, maintenance included, flexible terms, and easy equipment upgrades.
Compare lease offers from different providers, negotiate terms, and consider refurbished or lower-volume models for affordability.
Ensure the lease aligns with your business needs, choose the right leasing company, and maintain the copier properly to maximize its utility.
Leasing provides budget flexibility, access to advanced technology, tax advantages, and eliminates the hassle of equipment disposal.
Assess your usage, budget, and service requirements. Read lease terms carefully, negotiate when possible, and choose a reputable leasing company.
Opt for a fair market value lease, consider energy-efficient models, negotiate service agreements, and assess your true copier needs to save costs.