Copier Lease
Copier Lease
Additional discounts are available on accessories and supplies
Maintaining your leased/purchased copiers
When problems occur, call for service immediately
Additional discounts are available on accessories and supplies
Maintaining your leased/purchased copiers
When problems occur, call for service immediately
Compare lease terms and SLAs, as well as costs
Costs to upgrade or replace a system in the future
Buyout options at end of lease term, if applicable
More offices today are opting to lease, rather than buy, their multifunction printer (MFP) equipment. Leasing provides financial flexibility and fixed, predictable costs for document imaging capabilities.
Reasons leasing an MFP printer makes financial sense for many organizations:
Common types of MFP printer lease structures include:
Look for a lease type that best fits your long term business printing strategy.
Aspects to examine closely when evaluating an MFP printer lease:
Major printer brands with MFP lease programs include:
When comparing MFP leasing companies, look for providers that offer:
Key elements to review in an MFP lease quote:
When negotiating an MFP lease, do not hesitate to:
The most favorable lease terms result from researching multiple providers and negotiating from a position of knowledge.
By taking the time to understand lease options, analyzing your printing needs, comparing providers, and negotiating contract terms, you can secure an MFP lease that maximizes value and flexibility for your business.
Leasing a multifunction printer (MFP) can provide significant cost savings compared to purchasing. With some smart decision making, you can find an affordable MFP lease that fits your business's budget.
Color printing capabilities add cost to lease payments. If you mostly produce documents and internal forms, a monochrome laser MFP lease keeps costs minimal.
Refurbished machines from brands like HP, Canon, and Xerox cost 20-50% less than new while still providing OEM quality and warranty protection.
Vendors periodically discount certain MFP models to attract new customers. Check their websites or ask sales reps about any current lease specials.
Opt for a shorter 12-24 month lease term to lower overall costs while still granting equipment access for the near term.
Having toner, parts, and maintenance bundled in reduces additional outlays.
Do you really need fax or specialty paper handling? Declining unneeded add-ons controls costs.
Third party leasing companies often beat OEM rates. Compare lease quotes to find the best deal.
Choose an affordable model aligned with your monthly print/copy volume needs while avoiding overspecced enterprise models.
Gently used copier leases cost substantially less than brand new models. Certified refurbished units still have manufacturer backing.
Dedicated printers like HP's LaserJet line tend to lease more affordably than full multifunction devices.
Buying the printer at lease end for fair market value can cost less than purchasing new.
Read lease agreements closely to avoid hidden fees. Negotiate any unsatisfactory clauses if possible.
Options like high capacity trays and envelope feeders drive up leasing costs fast.
Check reviews and complaints to verify reputable vendors with satisfied customers.
Ask about potential early cancellation fees and how to return equipment.
Oversized printers cost more to lease. Right-size your model for current and projected use.
With smart decision making during the leasing process, an MFP lease can be a budget-friendly way to acquire a multifunction printer.
Houston, Texas - Major Hub of the Lone Star StateHouston is the most populous city in Texas and fourth largest city in the United States. With a metropolitan population over 7 million, the Greater Houston area is a massive, sprawling hub for business, culture, and transportation.
Houston was founded in 1836 and named after General Sam Houston, a leader in the Texas Revolution. The city grew steadily as a railroad commercial center through the late 1800s and became a major shipping hub for the petroleum industry in the early 1900s. The mid-20th century saw rapid development of the Texas Medical Center and Johnson Space Center, launching Houston's leadership in healthcare, research, and aerospace.
As Texas' foremost economic engine, Houston boasts a diverse and thriving business environment. Key industries include:
The Greater Houston Partnership works with the Mayor's Office to promote business investment and growth in the metro region.
Houston has the most racially/ethnically diverse population of any major U.S. city, including:
There are over 90 languages spoken throughout Greater Houston. Nearly a quarter of residents are foreign born.
Popular attractions drawing over 20 million annual visitors include:
The performing arts scene includes the world renowned Houston Ballet and Houston Symphony.
Houston fans ardently support:
The 10 most populous cities in the Greater Houston metro area are:
Together, Houston and the surrounding metro area make up one of the country's largest and most important urban economies.
Lower upfront costs compared to purchasing
Predictable monthly expenses that can be budgeted for
The following are some of the main differences between leasing and buying a copier/printer:
Equipment delivery, installation, and training included
Fill a temporary equipment need or gap in coverage
Free delivery, installation and training can be negotiated
Monthly duty cycle - Total monthly recommended print volume
When purchasing copiers, printers, and MFPs, it helps to:
Short-term rentals are a good option for sporadic equipment needs. They allow you to access the equipment without making a large investment. Rental costs can be deducted as part of your business's operating expenses.
Buy a MFP or a Copier: Tips and Tricks
Contact your lessor if you need maintenance, upgrades, or services.
How to lease a copier or printer
The following are some of the benefits that you can get from leasing a copier/MFP:
If applicable, buyout options are available at the end of the lease term.
Avoid overfilling paper trays and keep them stocked.
One cost-effective option is leasing copiers instead of purchasing them outright. Leasing spreads costs over time, includes maintenance, and allows for easy upgrades.
Research and partner with reputable copier suppliers or leasing companies known for offering high-quality, reliable copiers.
The best choice depends on your specific requirements. Evaluate factors like budget, usage volume, and desired features to determine if leasing, purchasing, or renting is ideal.
Leasing offers benefits like lower upfront costs, maintenance included, flexible terms, and easy equipment upgrades.
Compare lease offers from different providers, negotiate terms, and consider refurbished or lower-volume models for affordability.
Ensure the lease aligns with your business needs, choose the right leasing company, and maintain the copier properly to maximize its utility.
Leasing provides budget flexibility, access to advanced technology, tax advantages, and eliminates the hassle of equipment disposal.
Assess your usage, budget, and service requirements. Read lease terms carefully, negotiate when possible, and choose a reputable leasing company.
Opt for a fair market value lease, consider energy-efficient models, negotiate service agreements, and assess your true copier needs to save costs.