Receive training on operating the new equipment
If you analyze these differences in relation to the specific circumstances of your situation, it will be easier for you to determine whether leasing or purchasing makes more sense financially and operationally.
End-of-lease options
Upgrade or extend the rental period if needed
The maximum monthly print/copy volume is allowed; any overages will cost you more.
Reasons companies rent copiers or MFPs short-term:
Update firmware and drivers
Typical steps to lease a new copier or multifunction printer include:
Important Factors When Buying Copiers
Get training on the new equipment
Supply/consumables costs
Considerations to consider when buying a copier
Supply/consumables costs
Request quotes from multiple providers
Ask about promotional pricing and financing options
Ownership - With buying you gain ownership; with leasing the equipment remains the property of the lessor
Upgrade Flexibility - Leasing allows upgrading more easily; buying makes upgrades more complex and costly
Check for additional discounts on supplies and accessories
Choose a model aligned with your current and future business printing and copying needs.
When you buy, the equipment becomes yours; when you lease it, the equipment is still the property of the lessee.
Maintenance/service charges over the term
One cost-effective option is leasing copiers instead of purchasing them outright. Leasing spreads costs over time, includes maintenance, and allows for easy upgrades.
Research and partner with reputable copier suppliers or leasing companies known for offering high-quality, reliable copiers.
The best choice depends on your specific requirements. Evaluate factors like budget, usage volume, and desired features to determine if leasing, purchasing, or renting is ideal.
Leasing offers benefits like lower upfront costs, maintenance included, flexible terms, and easy equipment upgrades.
Compare lease offers from different providers, negotiate terms, and consider refurbished or lower-volume models for affordability.
Ensure the lease aligns with your business needs, choose the right leasing company, and maintain the copier properly to maximize its utility.
Leasing provides budget flexibility, access to advanced technology, tax advantages, and eliminates the hassle of equipment disposal.
Assess your usage, budget, and service requirements. Read lease terms carefully, negotiate when possible, and choose a reputable leasing company.
Opt for a fair market value lease, consider energy-efficient models, negotiate service agreements, and assess your true copier needs to save costs.